Advantages and Disadvantages of All-in-One Printers 

Advantages and Disadvantages of All-in-One Printers: The printer is one of the most essential gadgets for every workplace and even at home. There is no such office or household that can say that they hardly need to print.

Apart from printing, scanning and copying have also become very important parts of our daily lives.

But, having separate machines for printing, scanning, and copying is really difficult. Keeping this difficulty of the users in mind, the manufacturer – brands of printers manufacture all-in-one printers, which are also called Multifunctional Printers or MFP.

Now, we will discuss the advantages and disadvantages of all-in-one printers in detail. 

What is an All-in-One Printer? 

We will not directly jump onto the advantages and disadvantages of all-in-one printers. First, we will give you a brief introduction to this type of printer. 

An all-in-one printer is such a printer that can print as well as scan and copy. Sometimes, this type of printer has an option for faxing, too, which means you can send and receive documents with the help of your printer.

An all-in-one printer makes mobile printing easier. That means you can directly print, and also scan, from your smartphone. 

Pros and Cons of Multifunctional Printer

Advantages of All – in – One Printer 

Let us now discuss the advantages of an all-in-one printer:

Cost – Saving Printers

You are going to buy an all-in-one printer that can do printing, scanning, copying, and also faxing, right? Then probably you are thinking that the printer will come at a much higher price than other types of printers? No, in that case, you are absolutely wrong.

You have to do really a small investment to increase the productivity of your business while buying an all-in-one printer. 

Moreover, buying an all-in-one printer means you are getting an amalgamation of a printer, a scanner, a copier, and a fax machine.

So, there is no need to say that you are going to do four different tasks with a single machine that comes at a very low price. 

Space – Saving Printers 

Do you have such an office which is not spacious enough? In that case, it is quite problematic for you to keep a scanner, a copier, a printer, and a fax machine in that small place.

An all-in-one printer is the only solution for this. If you have an all-in-one printer, you can easily and quickly do all these four tasks. 

Deliver Fast Output 

You may think that the all-in-one printers are slow in doing their job because these printers have to do more than one task, but it is wrong.

Rather, compared to other types of printers, the all-in-one printers are really quicker in doing their tasks. An all-in-one printer hardly creates any hassle to deliver printed or scanned or copied output back to back. 

Energy – Saving Printers 

All-in-one or multifunctional printers consume less energy and thus help you save money on electricity bills. This feature of multifunctional printers is not only advantageous only for you, but it saves our environment also. 

Use Advanced Technology 

Most all-in-one printers are equipped with advanced technologies for printing, scanning, and copying. They have facilities for Cloud Printing that will allow you to print from any device from anywhere.

They have advanced security features, an automatic document feeder, bulk scanning and printing support, and many more. 

Disadvantages of All – in – One Printers 

There are some drawbacks of multifunctional or all-in-one printers which are often faced by the users, though they are very rare. Let’s discuss them also: 

  1. Sometimes these printers work slowly due to too much stacking of scanning, copying, and faxing programs.
  2. If your all – in – one printer suddenly stops working, your scanning, copying, and faxing tasks will also stop. This will create a problem in your office.
  3. Sometimes users complain that all – in – one printers do not print high quality images. 
  4. These printers have limited usage of features. That means, you can’t do print a document and scan another one at the same time. 

Pros and Cons of All-in-one Printers at a Glance


  • Cost Saving.
  • Time-saving.
  • Energy-saving.


  • Machine maintenance.
  • Sometimes works slowly.

Bottom Lines– Pros and Cons of Multifunctional Printers

You must accept the fact that no electronic gadget is 100% perfect and reliable. So you should crave a better option, not for the “best”.

All-in-one printers are better in many ways than single-function printers. They are versatile and cost-effective printers.

They save money, energy, and time – the three most essential elements of our lives. What more do you want! It is time to replace your old printer, scanner, copier, and fax machine with a brand new all-in-one printer. 

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